We’re Hiring: Program Assistant

In Job Posting

The Opportunity

The Program Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s Program department.


  • Provides executive assistant support to the Vice President, Program.
  • Performs administrative tasks to support the Program department including coordinating calendars, scheduling meetings, and managing appointments to facilitate program department operations.
  • Maintains accurate and up-to-date files, records, and documentation.
  • Supports and participates in phone coverage schedule for organization.
  • Contributes ideas and efforts to enhance and promote a positive workplace culture.
  • Ensures availability to address inquires and maintain effective communication.
  • Assist in preparing and distributing program materials, reports, and documentation.
  • Facilitate effective communication between team members, program participants, and stakeholders.
  • Coordinate logistics for program-related meetings, events, and workshops.
  • Regularly review and manage Program’s email box.
  • Maintain accurate records of program-related data, including participant information, feedback, and program outcomes.
  • Assist in the administrative management of internal grants associated with the organization’s programs.
  • Ensure compliance with internal grant requirements and deadlines.
  • Support the efficient functioning of day-to-day operations.
  • Generate reports and summaries to assess program performance.
  • Assist in the planning and execution of events associated with the organization’s programs.
  • Performs other duties as assigned.

Required Skills & Abilities

  • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Proficient with Microsoft Office Suite, project management software (Asana), document management (Box), grant management software (Fluxx), and other technological software.
  • High degree of organization, attention to detail, and ability to multitask.
  • Ability to work collaboratively in a team-oriented environment.
  • Working knowledge of nonprofit organization, a plus.

Education and Experience

  • High school diploma 
  • Prior related experience in administrative roles, preferably in program support is required. 

Benefits & Salary

The targeted salary for those entering this role is $43,600-54,500.

The Community Foundation for Southeast Michigan offers a robust benefits package including 20 days of vacation accrued monthly, 5 personal days, 13 holidays, 9 sick days accrued monthly, paid parental leave, and employer paid short/long-term disability.

The Community Foundation also offers a pension retirement program after 1 year of service which contributes 10% of salary.

This position is a hybrid role, necessitating a physical presence in the office for a minimum of three days per week for at least the first 90 days of employment.

Application Instructions

Internal applicants will be considered first. The application deadline for all applications is January 19, 2024.

Please send your cover letter and resume to Livia Slebodnik, Human Resources Generalist at:

To provide equal employment opportunities to all individuals, employment decisions will be based on merit, qualifications and abilities without regard to race, religion, creed, color, national origin, age, gender, marital status, sexual orientation, gender identity, height, weight, political or union affiliation, disability or any factor prohibited by law.

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